Starting a trucking business is an exciting step toward independence and growth, but staying compliant with the Federal Motor Carrier Safety Administration (FMCSA) is crucial to your success. New carriers often run into costly mistakes that can delay operations, lead to hefty fines, or even result in being shut down. By understanding the most common FMCSA compliance pitfalls, you can avoid setbacks and keep your trucking company on the road.
1. Failing to File for the Correct Operating Authority
One of the first steps in launching a trucking business is applying for your Motor Carrier (MC) Number and USDOT Number. Many new owners make the mistake of applying for the wrong type of authority, such as choosing “broker” instead of “carrier,” or overlooking whether they need interstate authority. This error can delay your ability to operate legally and cost you time and money.
Tip: Review your business model carefully. If you plan to haul freight across state lines, interstate authority is required. If you’re only operating within one state, you may need intrastate authority depending on local regulations.
2. Missing the 90-Day Unified Carrier Registration (UCR) Deadline
After receiving your operating authority, you must register with the Unified Carrier Registration (UCR) system within 90 days. Forgetting this step is a common mistake that results in penalties and the potential suspension of your authority.
Tip: Mark your calendar and complete UCR registration promptly. Renew annually to stay compliant.
3. Skipping BOC-3 Filing
A BOC-3 form designates your process agents in every state where you operate. Without this filing, your trucking business cannot maintain active authority. Many new carriers don’t realize that this is a mandatory FMCSA requirement.
Tip: Work with a professional BOC-3 filing service, like Operating Authority, to make sure you meet this obligation and avoid delays in activating your authority.
4. Not Keeping Insurance Requirements Up to Date
FMCSA requires proof of liability insurance before granting authority. A common mistake is failing to maintain the correct coverage levels, letting a policy lapse, or not having the right type of insurance for your operations. Any gap in insurance can immediately suspend your authority.
Tip: Verify FMCSA’s minimum insurance requirements for your type of freight and stay proactive about renewals.
5. Overlooking Driver Qualification Files
FMCSA regulations require every carrier to maintain Driver Qualification (DQ) files, including background checks, drug and alcohol testing records, and medical certificates. New business owners often underestimate how detailed these files must be. Missing documentation during an audit can result in major fines.
Tip: Set up a compliance system from the start to track and update all driver records.
6. Ignoring Hours of Service (HOS) and ELD Compliance
The Electronic Logging Device (ELD) mandate is another area where new carriers slip up. Failing to properly install and use an ELD, or not understanding Hours of Service (HOS) rules, puts your business at risk of violations.
Tip: Invest in a compliant ELD solution and train drivers on proper HOS recordkeeping.
7. Forgetting to Update Your MCS-150
Every motor carrier must update their MCS-150 (Motor Carrier Identification Report) every two years, even if nothing has changed. Skipping this update can deactivate your USDOT number and authority.
Tip: Put a recurring reminder in place to update your MCS-150 biennially.
Protect Your Business with Proactive Compliance
Compliance with FMCSA regulations isn’t optional, it’s the foundation of your trucking business. From filing for the correct authority to keeping insurance and driver files current, small mistakes can lead to big consequences.
At Operating Authority, we help trucking businesses like yours stay compliant from day one. Our team handles filings, registrations, and renewals so you can focus on keeping your trucks on the road.
Ready to avoid costly compliance mistakes? Contact Operating Authority today and let our experts guide you through the process.